Payroll Features Overview

Digital Onboarding

• Electronic I-9 verification with E-Verify integration
• Digital W-4 and state tax form completion
• Automated document collection and validation
• Direct deposit enrollment and verification
• Benefits enrollment workflow integration

Employee Self-Service

• Personal information updates and maintenance
• Tax withholding adjustments and exemptions
• Direct deposit account management
• Paystub access and download capabilities
• Tax document retrieval (W-2, 1099)

Profile Management

• Comprehensive employee data repository
• Employment history and position tracking
• Compensation structure and change tracking
• Benefits eligibility and enrollment status
• Performance review and goal documentation

Multi-Pay Type Support

• Salary, hourly, and commission calculations
• Piece-rate and performance-based pay
• Overtime and double-time calculations
• Holiday and premium pay processing
• Bonus and incentive payment handling

Time & Attendance Integration

• Real-time time clock data import
• Automated overtime calculation rules
• Break and meal period compliance
• PTO accrual and usage tracking
• Exception reporting and approvals

Multi-Currency Processing

• Support for USD and major international currencies
• Real-time exchange rate calculations
• Cross-border payment processing
• Currency conversion reporting
• International contractor payment support

Federal Tax Compliance

• Automated federal income tax calculations
• FICA (Social Security and Medicare) withholding
• FUTA unemployment tax processing
• Form 941 quarterly reporting
• W-2 and W-3 year-end processing

State & Local Tax Processing

• Multi-state income tax calculations
• State unemployment insurance (SUI) processing
• State disability insurance where applicable
• Local tax withholding (city, county, school district)
• Reciprocal agreement handling

Tax Reporting & Filing

• Automated quarterly and annual tax filings
• Electronic filing with tax authorities
• Tax deposit scheduling and processing
• Notice and correspondence management
• Audit support and documentation

Health Insurance Plans

• Medical, dental, and vision plan administration
• Pre-tax and post-tax deduction handling
• COBRA continuation coverage management
• Dependent coverage and eligibility tracking
• Integration with major insurance carriers

Retirement Plans

• 401(k) and 403(b) plan administration
• Employee and employer contribution processing
• Loan and hardship withdrawal handling
• Vesting schedule tracking and calculations
• Integration with retirement plan providers

Flexible Spending Accounts

• Healthcare FSA administration
• Dependent care FSA processing
• Health Savings Account (HSA) integration
• Annual election and change management
• Use-it-or-lose-it rule enforcement

Voluntary Deductions

• Life and disability insurance premiums
• Union dues and association fees
• Charitable contribution processing
• Employee purchase plans
• Parking and transit benefit deductions

Mandatory Deductions

• Wage garnishments and court orders
• Child support enforcement
• Student loan wage garnishments
• Tax levy processing
• Priority handling for multiple garnishments

Deduction Prioritization

• Legal precedence order enforcement
• Net pay protection rules
• Maximum deduction limits
• Insufficient pay handling
• Catch-up deduction processing

Direct Deposit

• ACH direct deposit to checking and savings
• Multi-account split deposit capabilities
• Same-day ACH processing support
• Bank account verification services
• Failed deposit handling and recovery

Check Processing

• Traditional paper check printing
• MICR encoding and secure check stock
• Positive pay file generation
• Check distribution and tracking
• Stop payment and reissue capabilities

Payroll Cards

• Prepaid payroll card distribution
• Real-time fund loading
• ATM and point-of-sale access
• Mobile app integration
• Fee transparency and compliance

Global Payment Support

• Wire transfer capabilities
• International ACH processing
• Multi-currency payment methods
• Foreign exchange rate management
• Correspondent banking relationships

Compliance & Reporting

• Anti-money laundering (AML) compliance
• Know Your Customer (KYC) verification
• Currency transaction reporting
• Sanctions screening
• Cross-border reporting requirements

Cost Management

• Transparent fee structure
• Competitive exchange rates
• Cost allocation and tracking
• Payment method optimization
• Volume discount programs

Payroll Reports

• Payroll register and summary reports
• Employee earnings statements
• Department and cost center reporting
• Pay period comparison analysis
• Exception and variance reporting

Tax Reports

• Quarterly tax liability summaries
• Year-end tax document generation
• State and federal filing reports
• Tax deposit tracking and reconciliation
• Multi-jurisdiction tax analysis

Benefits Reporting

• Benefits enrollment and participation
• Deduction summary and reconciliation
• Carrier billing and reconciliation
• ACA compliance reporting
• Benefits cost analysis

Labor Cost Analysis

• Department and project cost tracking
• Overtime and premium pay analysis
• Labor cost per unit calculations
• Budget vs. actual comparisons
• Predictive cost modeling

Workforce Analytics

• Employee turnover and retention rates
• Compensation benchmarking
• Pay equity analysis
• Benefits utilization patterns
• Demographic trend analysis

Compliance Dashboards

• Real-time compliance status monitoring
• Risk assessment and scoring
• Audit trail and documentation
• Regulatory deadline tracking
• Performance metrics and KPIs

HRIS Integration

• Bidirectional employee data synchronization
• Real-time organizational structure updates
• Position and compensation management
• Performance review data integration
• Workflow automation and approvals

Time & Attendance Systems

• Automated time data import and validation
• Exception handling and approval workflows
• Schedule and labor rule enforcement
• Project and job costing integration
• Mobile time capture support

Financial Systems

• General ledger posting and reconciliation
• Accounts payable integration
• Cost center and project allocation
• Budget monitoring and controls
• Financial reporting consolidation

RESTful API

• Comprehensive REST API with full functionality
• OpenAPI 3.0 specification documentation
• Rate limiting and quota management
• API versioning and backward compatibility
• Sandbox environment for development

Webhook Integration

• Real-time event notifications
• Configurable webhook endpoints
• Retry mechanisms and delivery guarantees
• Event filtering and subscription management
• Webhook signature verification

Data Import/Export

• Bulk data import capabilities
• Multiple file format support (CSV, Excel, XML)
• Data validation and error reporting
• Scheduled and on-demand exports
• Custom report builder tools

Encryption & Protection

• End-to-end encryption (TLS 1.3)
• AES-256 data encryption at rest
• HSM-based key management
• Multi-factor authentication (MFA)
• Zero-trust security architecture

Access Controls

• Role-based access control (RBAC)
• Principle of least privilege
• Session management and timeout
• IP address restriction capabilities
• Single sign-on (SSO) integration

Audit & Monitoring

• Comprehensive audit trails and logging
• Real-time security monitoring
• Intrusion detection and prevention
• Data loss prevention (DLP)
• Security incident response procedures

Labor Law Compliance

• Fair Labor Standards Act (FLSA) enforcement
• State and local labor law compliance
• Minimum wage and overtime calculations
• Break and meal period compliance
• Workers' compensation reporting

Benefits Compliance

• Affordable Care Act (ACA) compliance
• ERISA reporting and documentation
• COBRA administration and notices
• Family and Medical Leave Act (FMLA)
• State-specific benefit requirements

Data Privacy

• GDPR compliance for international employees
• CCPA compliance for California residents
• Employee data consent management
• Right to be forgotten implementation
• Data retention policy enforcement

Weeks 1-3: Discovery & Setup

• Business requirements analysis and documentation
• System configuration and customization
• Data mapping and migration planning
• Security configuration and access setup

Weeks 4-8: Integration & Testing

• System integration and API configuration
• Data migration and validation
• User acceptance testing and feedback
• Performance testing and optimization

Weeks 9-12: Training & Go-Live

• Administrator and end-user training
• Parallel payroll processing for validation
• Production deployment and monitoring
• Post-implementation support and optimization

Small Business

$4 per employee per month

• Up to 50 employees
• Basic payroll processing
• Tax filing and compliance
• Employee self-service portal
• Email support

Professional

$6 per employee per month

• Up to 500 employees
• Advanced payroll features
• Benefits administration
• Time & attendance integration
• Priority phone support

Enterprise

Custom pricing

• Unlimited employees
• White-label solution
• Custom integrations
• Dedicated account manager
• 24/7 premium support